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Graphic Designer

Graphic Designer Position Description


Graphic Designers assist the Assistant Director of Marketing and Communications in developing content across various platforms (website, social media, print, etc.). They also contribute to the ongoing development of a Campus Housing departmental marketing and branding strategy in accordance with Divisional (Student Affairs) and institutional regulations. This means that Designers constantly must review guidelines to ensure that our departmental objectives align with those of the university. Designers should demonstrate at least a basic working knowledge of Adobe Creative Suites or an equivalent design software, as these more advanced tools often are utilized for improving the quality of our marketing materials.
1.     Minimum of 9 hours per week.
2.     Maximum of 29 hours per week.
a.      The exceeding of 29 hours must be pre-approved by the direct supervisor.
3.     Graphic Designers may not work seven days in a row.
4.     Graphic Designers may work 6 consecutive hours.
a.      Graphic Designers are entitled to one paid 10-minute break during a 4-hour work period.
5.     Graphic Designers may not work more than 10 hours in a single day (24-hour period).
a.      Graphic Designers are entitled to at least one (1) ½-hour (.5-hour) unpaid break between shifts if working more than 6 hours in a single day.



1.     Minimum Pay $9.00 per hour  
1.     Diligently engage in communication with the team and direct supervisor for all projects.
2.     Set realistic and timely goals for accomplishing tasks. Report progress to the team and supervisor on a regular basis regarding these tasks.
a.      Manage time effectively in the scheduling of daily operations and special projects.
3.     Produce marketing materials which may include but are not limited to print/digital advertisements, brochures, newsletters, graphics, and more.
4.     Adhere to University of Louisville branding and style guidelines.
5.     Serve as a departmental ambassador and positively promote the department through events and projects.
1.     Meeting with supervisor to interpret the concepts they want to communicate and note these requirements.
2.     Determining strategies to deliver a clear message to a particular target audience.
3.     Preparing layouts or mock-ups of a design using illustration, text, photography, color and computer generated imagery, either by hand or by using computer software.
4.     Presenting designs for supervisor approval and feedback.
5.     Preparing designs for digital or print publication.
6.     Contributing to team efforts by setting and accomplishing project goals.
7.     Maintain an orderly archive of projects.
8.     Assist with social media or experiential marketing efforts.
9.     Communicate with supervisor regarding daily tasks, etc. via UofL email account.



1.     The Graphic Designer must maintain a semesterly and cumulative 2.75 GPA throughout employment.
2.     If, at any time, the Graphic Designer’s GPA falls below a 2.75 (semesterly/cumulative) GPA, his/her retention will be based on an individual consultation with the direct supervisor. The Graphic Designer may be placed on probation or released from employment.
3.     The Student Graphic Designer must be enrolled at the University of Louisville or have recently (within six months) graduated from the university.
a.      The Graphic Designer does not have to be enrolled in a/any class(es) during the summer semester to remain eligible for this position.
b.     The Graphic Designer must be enrolled in or have completed the course ART 371: Introduction to Graphic Design.
4.     The Graphic Designer must be at least 18 years old at the time of application.
5.     The Graphic Designer must not have any student conduct pending infractions, open sanctions, or cases concluded which would prevent him/her to perform in this position.
6.     Prior to hire, the Graphic Designer must complete and pass a comprehensive background check.

Position Requirements

1.     Training
a.      The Graphic Designer undergoes an orientation period before receiving on-the-job training and is expected to understand and follow all procedures associated with tasks.
b.     All procedures and policies are covered during the orientation period.
c.      The duration of the orientation period is determined after hiring.
d.     As part of training/onboarding, the Graphic Designer must sign a Confidentiality Agreement with Campus Housing.
2.     Student Conduct
a.      The Student Graphic Designer is required to follow all policies within the Student Code of Conduct.
b.     The Student Graphic Designer cannot have any prior felony convictions to employment.
                                                             i.     Any felony charges received during employment must be reported within 3 business days
c.      The Student Graphic Designer cannot have any standing violations with Campus Housing or with the University
3.     Employment Hours/Structure
a.      The Graphic Designer must have written permission from the direct supervisor in order to hold another employment position within the university. The Graphic Designer cannot exceed 29 hours per week in hours worked across all university jobs.
b.     The Graphic Designer is expected to work at least 9 hours in a regular work-week.
c.      The Graphic Designer cannot work seven days in a row.
d.     The Graphic Designer is responsible for providing advanced notice of time off requests.
e.      The Graphic Designer is required to give at least two weeks’ notice and submit a letter of resignation when resigning from the position. This should be directed to the Assistant Director of Marketing and Communications as well as the Administrative Associate for Human Resources and Business Services.
4.     Other duties as assigned
a.      The nature of the Graphic Designer role is that it is designed to serve the needs of prospective and current students. As a result, the Graphic Designer may be asked to complete other tasks to meet these needs.
1.     Performance Evaluations
a.      The supervisor conducts 1:1 performance review with the Student Graphic Designer at the end of each semester to evaluate their work performance 
b.     Supervisor will work and support the Student Graphic Designer’s improvement plans
2.     Employee Infractions
·        The following criteria outline conditions in which, if committed by the Student Graphic Designer, warrant disciplinary action or termination from the position:
a.      Acts of negligence or incompetence that impact work performance
b.     Misuse of issued administrative keys, key fob, and/or card access
c.      Failure to show progress in meeting expectations as documented by supervisor
d.     Refusal to comply with reasonable, legitimate, and specific direction from the supervisor, or housing professional-staff administration with regard to responsibilities outlined in job description
e.      Falsifying any and all Student Graphic Designer documentation, such as timesheets
f.       Behaviors resulting in a misdemeanor conviction that would impact work performance
g.     Upon the third consecutive or third isolated sick day, the Student Graphic Designer will need to provide medical documentation
3.     Progressive Discipline Guide:
·        Please note that the full Progressive Discipline Guide is available upon request, and will be provided to all those offered positions for the 2018-2019 AY before signing their contract
a.      Letter of corrective action
                                                             i.     A development-oriented document used to identify strategies to correct behaviors related to the role before they become habitual performance concerns.
b.     Written warning
                                                             i.     A written warning documents that the student’s behavior, should it be habitual, can result in termination.
c.      Academic plan
                                                             i.     A document created by the student in conjunction with their supervisor to establish goals and practice to support the student’s academic efforts to bring academic performance to the level expected in their contract.
d.     Behavioral probation
                                                             i.     Behavioral probation is typically assigned for a set period of time, during which the student may face termination from the role for any additional performance concerns, including ones that have not previously been addressed through the Progressive Discipline Guide.
e.      Academic performance probation
                                                             i.     Academic performance probation is assigned when a student’s semester and/or cumulative GPA fall below the required thresholds, and typically lasts for one semester. Academic performance probation is unrelated to behavioral probation.
f.       Temporary leave
                                                             i.     A student will retain any non-wage compensation, such as a room and meal plan, though room relocation will occur at the department’s discretion. However, the student is removed from any active work such as duty, desk shifts, and etc. For hourly employees, consideration will be given to finding alternative work to minimize the financial impact, if the work is needed by the department and the safety of students and the community is not impacted.
g.     Ineligibility for rehire
                                                             i.     A student may continue their role as long as they meet performance expectations. Student will not be eligible to retain their role during the next academic year.
h.     Termination
                                                             i.     Student is removed from their role, effective immediately, unless otherwise instructed. Terminated students will be informed of when they must checkout in their decision letter. Standard practice will be 72 hours from the end of the performance review meeting. At the discretion of Campus Housing, this time allotment can be increased or reduced.